BE IT REMEMBEREDthat the Board of Directors met in the Clubhouse, Hide-A-Way, Pearl River County, Mississippi, on the 13th day of August and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco, President Present
John Rodish, Vice President Present
Jim Danton, Secretary/Treasurer Absent
Beth Ennis, Director Present
Donna Rushton, Director Present
Danny Stockstill, Director Present
Jim Wells, Director Absent
All members of the Board were present or accounted for.
The Security Contractor’s Report was presented for July 2008.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of July 9, 2008. Donna Rushton acknowledged the motion, Danny Stockstill seconded the motion. Unanimously approved.
The Chair entertained a motion to approve of the Minutes of the Board meeting of July 9, 2008. John Rodish acknowledged the motion, Beth Ennis seconded the motion. Unanimously approved.
Manager’s Report
1. On July 25, 2008, the air condition system for the new Maintenance Department’s office was installed by Artic Refrigeration, LLC. at a cost of $3,531.00.
2. Holcomb Fence Company has been hired to install 100’ of fencing along the back corner of the 1900 block of Hide-A-Way Lane and to make repairs on the top rail at a cost of $2,695.00.
3. The resolution to pay off the backhoe loan from November 15, 2006 is forthcoming.
4. Quotes for a new maintenance truck were received. The resolution for purchasing this new truck is forthcoming.
5. A security camera system was installed at the lodge. The resolution for purchasing this camera system is forthcoming.
6. The water system tower was inspected and washed out last month by Mississippi Rural Tank Service at a cost of $1,900.00. Everything was in great shape.
7. A new pressure transducer for the water system control panel was installed from Griner Drilling Service at a cost of $1,321.00.
8. Mississippi Department of Transportation is replacing the fencing along I-59, which includes all of HAWL’s property that borders the interstate. The fence is 5’ high and consists of field fence and barb wire.
9. Thirty-one septic tanks were inspected last month: 25 were okay and 6 require pumping.
10. A meeting was held July 10th with the State of Mississippi Department of Agriculture and Commerce, the Department of Health, and Mississippi Department of Wildlife and Fisheries to discuss “Channeled Apple Snails” which have been found in our lake. Test were performed a month earlier on about 50 snails to check for the parasite called “Rat Lung”. All the snails taken from our lake tested negative for this parasite which is good news. The problem with these apple snails is that they will over populate very quickly. However, in talking with many of the property owners who have lived in Hide-A-Way for 20 or more years, the snails have always been here. The first visible signs are usually the egg clusters which are bright pink clumps of 200-600 tiny eggs attached to a tree, stump, pilings or other objects at the water line. If you see these egg clusters, please scrap them off into the water where they can’t hatch. This will help to reduce the population. Notices to the property owners were put in the August edition of Echoes and also on HAWL’s website. Hand-outs are also available to be picked up in the office.
11. The following is a report of our delinquent accounts:
44 accounts are in the process of being worked in-house $ 7,201.42
12 accounts have received judgments $ 15,313.71
9 accounts are being worked by attorney $ 26,751.82
Total $ 49,266.95
190 accounts were assessed the $12.00 late fee in July.
STANDING COMMITTEE REPORTS
Architectural/Variances – Jim Wells (read by Kathy Busco)
The number of houses to date, including any new home construction in this report are 942. The architectural committee approved the following: (2) additions; (2) sheds; (2) wood fences; and (1) chain link fence.
Finance Committee Report – Jim Danton
$ 23,469.25 BANKPLUS – Operating Account
1,200.00 Petty Cash
2,500.00 BankPlus – Payroll Account
$ 27,169.25 Total Checkbook, Payroll, and Petty Cash
$ 64,998.09 BANKPLUS – Business Resource Account
65,901.31 BANKPLUS Capital Reserve Account
55,727.29 Regions Bank Capital Reserve Account
60,265.44 First National Bank - Board Contingency Account
$246,892.13 Total Savings
$ 50,000.00 CD - BANKPLUS
40,000.00 CD - Edward Jones
35,000.00 CD - Edward Jones
$ 125,000.00 Total CDs
TOTAL RESERVE $371,892.13
GRAND TOTAL $399,061.38
$ 171,251.18 Checks and Debits made 06/26/08 through 07/25/08 from BankPlus Operating Account
$ 159,175.47 Deposits made 06/26/08 through 07/25/08 from BankPlus Operating Account
On August 7, 2008, during the work session the Board of Directors reviewed checks #022916 through #023006 which were disbursed 06/26/08 through 07/25/08.
Note: Only the Grand Total of $399,061.38 was read by Kathy Busco in Jim Danton’s absence.
Security Safety, Fire Committee & Boat Sub-Committee– John Rodish
The Security Committee met on July 23, 2008.
The individuals who vandalized the pool have been identified and are being prosecuted by Pearl River County. This type of offense will not be tolerated and we will prosecute anyone who engages in this kind of activity. The “No Excuse for Vandalism” article in the August issue of the Echoes is excellent. We recommend everyone read it and encourage you to have your children to read it. The article stresses the fact that vandalism is not fun, there is no excuse for doing it, and if caught, offenders will be prosecuted to the fullest extent.
The Neighborhood Watch meeting was August 12, 2008. Only 7 people attended. The pilot program continues and hopefully, we will attract more property owners once it is in place. Next month, we will place an article in the Echoes which simplifies the program. One of our residents has taken the time to make the program more user-friendly in the hopes that it will encourage more people to become involved.
Lake Quality – Danny Stockstill
The Lake Quality Committee did not meet in August; however, lake water samples were taken as scheduled from six locations on August 6, 2008. All samples were within the maximum allowable Mississippi standard level for recreational waters.
Rainfall for the month of July was measured at 3.02 inches which was 3.78 inches below the 30 year average of 6.80 inches. Rainfall to date was 36.53 inches which was 4.03 inches below the year to date average for July of 40.56 inches.
Snails – Tests by the Center for Disease Control in Atlanta found that snails collected from Hide-A-Way Lake do not carry the parasite of initial concern (Rat Lung Worm). Thus, the main concern of Mississippi State Agencies has now shifted to the prevention of the possible spread of the snails due to the destructive nature of the snails have on agricultural crops (mainly rice). HAWL management and Mississippi agencies shall provide preventive information in the near future. At the present time, there is no chemical way to eradicate the snails without injury to other aquatic life forms in Hide-A-Way Lake. Thus, actions for the control and handling of the Apple Snails are:
1) Best control method is to catch and destroy Apple Snails at night or early morning when they are most active.
2) Scrape the pink egg masses off bulkheads, piling, weeds, and boats and let them fall into the water where they will not hatch.
3) Wash hands after handling snails.
4) Do not eat the snails since they may harbor other bacteria, etc. unknown at the present time.
Next meeting is scheduled for September 4, 2008 at 3:00 p.m.
Long Range Planning– Kathy Busco
No new information to present other than they are working on the budget for next year.
Social Committee – Beth Ennis
The Social Committee did not meet in the month of August…committee members are still recuperating from heat exhaustion from working the Bouncing on the Beach.
The Bouncing on the Beach was a great success. Approximately 90 children and twice as many adults (parents and grandparents) attended the event. The Social Committee would like to thank all the volunteers for giving their time and energy for the children of HAWL. Volunteers this year ranged in age from 13 to 84. The committee would also like to thank Bruce, the office, maintenance, and restaurant staff, as well as, security for helping to make the day a success.
One quick reminder, HAWL residents are invited to the Meet and Greet August 23, 2008 from 4p.m. - 6 p.m. at the Waters Edge Restaurant. Light refreshments will be served.
Public Affairs – Donna Rushton
The Public Affairs Committee did not meet this month. We have a total of 18 trees which have been donated to the Memorial Tree Fund. The last few have been in the names of Ray Holman, Jack Farrell and Glenn and Carol Mussemann. We plan to continue to take contributions for the trees, but we won’t be planting anymore until the weather cools off and the water demands lessen. The acknowledgement cards will read “will be planted” instead of “has been planted”.
UNFINISHED BUSINESS
None
NEW BUSINESS
A resolution whereby the Board of Directors of Hide-A-Way Lake Club, Inc. ratifies the decision made during the July 9, 2008 Executive Session to approve paying off the loan for the backhoe.
WHEREAS a loan for the backhoe was made on November 15, 2006, and;
WHEREAS the finance charge is 5.9% on the unpaid balance, and;
WHEREAS twenty-seven (27) payments remain on the original forty-eight (48) month payment plan, and;
WHEREAS it was determined that paying off the backhoe loan early will save Hide-A-Way Lake Club, Inc. approximately $1,400.00 in interest, and;
WHEREAS the early payoff amount is $20,113.73, and;
WHEREAS after discussing the results, the Board told the General Manager, Bruce Devillier, to proceed to make arrangements to an early payoff for the backhoe loan, and;
NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the early payoff of $20,113.73 for the backhoe loan.
Resolution offered by Donna Rushton seconded by John Rodish on this 13th day of August , 2008.
Kathy Busco – President For
John Rodish – Vice President For
Jim Danton – Secretary/Treasurer Absent
Beth Ennis – Director For
Donna Rushton – Director For
Danny Stockstill – Director For
Jim Wells – Director Absent
A resolution whereby the Board of Directors of Hide-A-Way Lake Club, Inc. awards the purchase of a 2008 Ford Ranger truck from Dub Herring Ford, Inc. for Hide-A-Way Lake Club, Inc. Maintenance Department.
WHEREAS the Maintenance Department currently has three trucks in their fleet, and;
WHEREAS the 1993 Ford truck had become costly to continuously have repairs done on this vehicle, and;
WHEREAS when this vehicle is being repaired, it leaves the Maintenance Department in a situation of having only two vehicles at its disposal, and;
WHEREAS after four (4) invitations to bid went out and upon receiving four (4) bid quotes from the following:
Bid Amount
Company Name (Price excludes Tax, Title, and License)
Dub Herring Ford, Inc. $14,699.00
Mossy Picayune Nissan $17,900.00
Northshore Toyota $17,950.00
Toyota of Slidell $18,091.00
and;
WHEREAS after discussing the results, the Board told the General Manager, Bruce Devillier, to proceed to make arrangements to purchase the 2008 Ford Ranger truck from Dub Herring Ford, Inc., and;
NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the capital expenditure purchase of a 2008 Ford Ranger truck at the cost of $14,699.00 (which excludes tax, title, and license) from Dub Herring Ford, Inc.
Resolution offered by Danny Stockstill seconded by Donna Rushton on this 13th day of August , 2008.
Kathy Busco – President For
John Rodish – Vice President For
Jim Danton – Secretary/Treasurer Absent
Beth Ennis – Director For
Donna Rushton – Director For
Danny Stockstill – Director For
Jim Wells – Director Absent
A resolution whereby the Board of Directors of Hide-A-Way Lake Club, Inc. ratifies the decision made during the July 9, 2008 Executive Session to approve the purchase of a security camera system for the lodge.
WHEREAS it was determined that a security camera system was needed for the lodge, and;
WHEREAS after discussing the results, the Board told the General Manager, Bruce Devillier, to proceed to make arrangements to purchase a security camera system for the lodge, and;
NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the purchase of a security camera system for the lodge at the cost of $3,608.83 from Fort Knox Security Systems of Mississippi, Inc.
Resolution offered by John Rodish seconded by Beth Ennis on this 13th day of August , 2008.
Kathy Busco – President For
John Rodish – Vice President For
Jim Danton – Secretary/Treasurer Absent
Beth Ennis – Director For
Donna Rushton – Director For
Danny Stockstill – Director For
Jim Wells – Director Absent
ADJOURNMENT
Motion to adjourn given by John Rodish, Danny Stockstill seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.
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KATHY BUSCO, PRESIDENT
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JIM DANTON, SECRETARY/TREASURER
